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(2) Enter a name for the new rule in the Name box Step 4: Now you get into the Conditional Formatting dialog box, and: Step 3: In the opening dialog box, click the Conditional Formatting button (or Automatic Formatting button). Note: In Outlook 2007, you can click the View > Current View > Customize Current view. Step 2: Click the View Settings button on the View tab. Step 1: Shift to the Calendar view, and open the Calendar folder where you will change color for multiple appointments. In this section, I will guide you to change Calendar folder’s view settings and make conditional formatting, so that Microsoft Outlook can automatically change color for multiple appointments easily. When composing an appointment, you can also change its color with clicking the Categorize button on the Appointments tab, and specify a category color from drop down list.Īuto change color for multiple appointments in Outlook It’s quite easy to change an appointment’s color in Microsoft Outlook, and you can get it done easily with right-clicking the appointment, selecting the Category from the drop down list, and specify a color from the submenu. Change color for one appointment in Outlook